Career Advice

The 3 Essential Parts of a Resignation Letter

Hire Local 17 January, 2020

Did you know that your resignation letter is just as important as your original cover letter when you first applied for your job? When you write a great resignation letter, the whole process of moving on to a new job will be much easier. Here are the essential parts of a resignation letter.

1. A Recap of Your Experience

You should always include a summary of your experience with the company. Mention what your job role was and the duties you took on. This shouldn’t be like a list; rather include it in your sentences, like this:

“Working as a senior executive assistant was very rewarding for me. As I transcribed your notes, managed bookkeeping and handled all the Board of Directors meetings, I learned so much.”

2. How Thankful You Are

Make sure your former boss knows how much you appreciated working there (even if every minute was awful). Here’s an example:

“I am very grateful for the opportunity that you gave me.”

3. When Your Last Day Will Be

In the last paragraph, mention the exact day that will be your last day. This will make it patently clear to anyone reading the letter when the last day of your employment was.

Finally, here are some things that you should omit from your resignation letter:

Personal feelings that you have for your colleagues or boss – You can tell them those things in person. They don’t belong in a formal resignation letter.

Where your next job will be – Your old boss doesn’t need to know where you’re going to be working next, unless you specifically choose to tell.

Your job grievances – Your resignation letter isn’t the place to air all your complaints about your job “so they can fix them for the next person.” At this point, it’s too late to complain.

If you do follow this advice for your resignation letter, you’ll have as happy an ending as you had a beginning!